SaaS invoice from US says 'VAT 0%': is that right?
For EU companies buying services from outside the EU, reverse charge applies. The accountant has to handle it cleanly.
Try this first
- 1The invoice carries no VAT; that is correct if you supplied a valid VAT number to the vendor.
- 2In your books: post VAT as if you had charged yourself (payable) and simultaneously deductible; net zero, but visible on your VAT return.
- 3For SaaS from other EU countries: same mechanism, but called 'intra-community service'.
- 4If the vendor lacks your VAT number, they bill with VAT; request a correction and supply the right number going forward.
- 5Accounting software: set up a separate VAT code for 'reverse charge' so the return computes automatically.
When to bring us in
Doubts on VAT treatment specific to your case: ask your accountant for advice; redoing this with the tax authorities is heavy admin.
See also
- New hire has an account but cannot reach Outlook or TeamsAn M365 account without a license is an empty shell. Assigning takes a few clicks, but picking the right plan pays off long-term.
- Employee left, but their email must be retainedPulling the license straight away starts a 30-day timer on the mailbox. The right route keeps access to the mail without paying for the license.
- We pay for licenses nobody usesBetween leavers, duplicate plans, and test accounts there is often 10-20% wasted license spend. A usage report exposes it fast.
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