Picking your first time-tracking tool
Pick a tool that fits how you invoice. Do not bend invoicing to fit the tool.
Try this first
- 1First ask how you invoice: hourly, per project, fixed-fee, or mixed. An hourly agency has different needs from a fixed-fee project shop.
- 2Look at tools commonly used here: Moneybird time tracking, Yuki + Toggl, Harvest, Clockify, Loket for HR plus hours. Ask your accountant which integration runs smoothly.
- 3Start small, one tool, not three. Better to use Toggl well than Toggl, Excel, and a Trello board contradicting each other.
- 4Set a fixed entry cadence. Weekly Friday afternoon is realistic, daily at 5 p.m. is an ideal that rarely sticks. Weekly properly beats daily half-done.
- 5Connect time tracking to invoicing if the option exists. Copy-paste hours from Excel to invoice is exactly where errors creep in.
When to bring us in
If you also want leave, sick days, and CLA allowances in the same system, you are entering HR territory (Loket, Nmbrs, Visma). Different beast from time tracking, deserves its own choice.
See also
- First IT setup as a freelancer, what do you actually needNot everything at once. One laptop, a mailbox on your own domain, a password manager, a backup. That covers the first year.
- Hiring your first employee, what IT to arrange before day oneLaptop, account, mailbox, access to the right folders. In that order, not all of it at 9 a.m. on day one.
- Moving to a new office, IT checklistInternet and power have the longest lead times. Plan at least three months out, not three weeks.
None of the above fits?
Describe your situation below. We pass your input plus the steps you already saw to our AI and return tailored next-step advice. If it's too risky to DIY, we'll say so.
Or skip the DIY entirely
Our Managed IT clients do not look these things up. One point of contact, a fixed monthly price, resolved within working hours.