We want to drop our print volume, for cost and for footprint
Cutting print volume in SMB is easy: 30-50% without harming the work. Default duplex, default mono, scan-to-PDF instead of photocopy, and per-team print quotas are the big knobs.
Try this first
- 1Measure first. Without numbers it becomes a religious debate. Two to four weeks of reports via PaperCut, vendor portal, or Universal Print.
- 2Default duplex and default mono. Likely 30-40% volume drop from this alone.
- 3Replace photocopy flows with scan-to-email or scan-to-SharePoint. Photocopies are made 'just in case', scans aren't.
- 4For client correspondence: offer the digital version (email with PDF) as default, paper on request.
- 5Communicate in CO2 or trees, not just euros. 'We printed 240k pages a year, that's X kg paper and Y trees' shifts behaviour.
When to bring us in
For a defensible sustainability story (annual report, client question, certification), a few weeks of measurement and a short report is worth it. We deliver figures in CO2 and euros, which lands with both finance and sustainability.
See also
- Printer suddenly not foundFor everyone at once: print server or network. For one person: local Windows driver or expired authorisation.
- Print job stuck in queue, nothing happensA stuck queue blocks all subsequent prints. Cleaning takes two minutes.
- Scanner no longer sends emails (scan-to-email)Almost always: the account the scanner uses had its password expire, or the mail provider blocks old protocols.
None of the above fits?
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Or skip the DIY entirely
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