Everyone prints in colour by default, even when they don't need to
Colour typically costs 4 to 8 times more than mono on a standard MFP. Switching default to mono with opt-in colour is an easy saving without harming the work.
Try this first
- 1Change the printer driver default: black-and-white default, colour via a print-dialog button. Pushable via GPO or Intune without users noticing.
- 2On the MFP, set Outlook attachment prints to mono by default unless the user picks colour.
- 3For teams that genuinely need colour (marketing, design), make a separate print queue 'Marketing-colour'. They keep their speed.
- 4Communicate before rollout: 'we make BW default, colour is one click away'. Don't sneak it, causes friction.
- 5Measure after a month: colour vs mono prints per day. Typically 30 to 60% shift to mono.
When to bring us in
For a fleet of 5+ printers with GPO or Intune, half a day of work. We deliver including the staff communication email.
See also
- Printer suddenly not foundFor everyone at once: print server or network. For one person: local Windows driver or expired authorisation.
- Print job stuck in queue, nothing happensA stuck queue blocks all subsequent prints. Cleaning takes two minutes.
- Scanner no longer sends emails (scan-to-email)Almost always: the account the scanner uses had its password expire, or the mail provider blocks old protocols.
None of the above fits?
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Or skip the DIY entirely
Our Managed IT clients do not look these things up. One point of contact, a fixed monthly price, resolved within working hours.