Should we buy or lease laptops as a 5-person company?

Both work. Lease is predictable but pricier over the term; buying needs cash and your own depreciation. The difference is mostly admin.

Try this first

1. 1Run the numbers on one machine over 4 years: purchase price divided by 48 months versus the monthly lease. Lease is typically 20-40% higher.
2. 2Add to lease: replacement on failure, sometimes support, sometimes insurance. On a purchase you carry that yourself or via insurance.
3. 3Below 10 people and without strong growth, buying is usually cheaper, if cash flow allows.
4. 4Lease becomes interesting if you want a clean refresh every 3 years, or if you grow fast and do not want to stock spares.

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