The vendor offers leasing, is that smart or expensive?
Leasing with a service contract sounds convenient (toner, maintenance, replacement in one bill) but is almost always more expensive over 5 years than purchase + separate service. For large MFPs (A3, production), leasing can make sense given maintenance complexity.
Try this first
- 1Ask the all-in monthly price and multiply: price × 60 months = total. Compare with the device's purchase price plus estimated cartridges plus possible service.
- 2Read the contract for cancellation terms, price indexation, and per-page overage. Many leases have a low monthly price but 12% annual indexation and high rates above the page quota.
- 3For small MFPs (A4, office): purchase is almost always cheaper. A 1500 EUR HP/Brother MFP runs 5 years without problems.
- 4For big A3 MFPs with finishing: leasing is worth it if you have no in-house service capacity. Reckon 100-300 EUR/month all-in.
- 5Always negotiate. Lease list prices are inflated. 20-30% off is normal once you have three quotes.
When to bring us in
We have no lease incentive and can compute honestly. An hour of our time often saves thousands over the contract's life.
See also
- Printer suddenly not foundFor everyone at once: print server or network. For one person: local Windows driver or expired authorisation.
- Print job stuck in queue, nothing happensA stuck queue blocks all subsequent prints. Cleaning takes two minutes.
- Scanner no longer sends emails (scan-to-email)Almost always: the account the scanner uses had its password expire, or the mail provider blocks old protocols.
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