Recording a meeting, is it allowed and where may the recording sit
GDPR requires a lawful basis for recording, and participants must be informed. Teams and Zoom both enforce a notice banner. Plus storage must fit your policy, not just sit in someone's OneDrive.
Try this first
- 1Decide the GDPR basis, usually legitimate interest or explicit consent, and capture this in a recording policy.
- 2Enable the notification in Teams or Zoom so participants see the recording is running, default in both platforms.
- 3Plan the storage location, for Teams that is OneDrive or SharePoint, decide which library and retention apply.
- 4Set a retention policy, do not keep recordings longer than needed, GDPR data minimisation.
- 5Limit who can start recordings, not every board-room participant should have that right.
- 6Document in the room guide when recording may start and what you announce beforehand.
When to bring us in
For specific domains, healthcare, legal, finance, sector codes add requirements. Vectel can align the policy.
See also
- Remote people feel left out in hybrid meetings.Parity is not luck. Camera, mic and facilitation must treat remote attendees equally.
- Camera does not capture everyone around the table.Focal length, placement and auto-framing decide whether the whole table is visible.
- We want to show both the whiteboard and the people.A content camera on the board, a people camera on the table. Two streams.
None of the above fits?
Describe your situation below. We pass your input plus the steps you already saw to our AI and return tailored next-step advice. If it's too risky to DIY, we'll say so.
Or skip the DIY entirely
Our Managed IT clients do not look these things up. One point of contact, a fixed monthly price, resolved within working hours.