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First email address, own domain vs Microsoft 365 vs Google Workspace

Your own domain is not a luxury, it is the baseline. The only question is who hosts the mailbox.

Try this first

  1. 1Register your own domain first with a serious registrar. Using gmail.com or outlook.com for your business looks amateur and you lose the address whenever you change provider.
  2. 2Then pick between Microsoft 365 or Google Workspace. Heavy Excel, Word, PowerPoint user? Microsoft. Customers and partners already on Google with lots of Docs and Sheets? Google. Switching is possible later but costs half a day per employee.
  3. 3Start with the cheapest tier (Microsoft 365 Business Basic or Google Workspace Business Starter). Premium features can be added later when you need them, not preemptively.
  4. 4Set up SPF, DKIM, and DMARC immediately. Without them your mails land in spam at any serious recipient. The provider gives instructions, it is one DNS round.
  5. 5MFA on your own account before you invite anyone else. A hacked director mailbox ruins your day.

When to bring us in

If you want to leave a gmail.com or outlook.com address now without losing customers, we will help. Migration without downtime takes more than a few clicks.

See also

None of the above fits?

Describe your situation below. We pass your input plus the steps you already saw to our AI and return tailored next-step advice. If it's too risky to DIY, we'll say so.

Who are you?

For the AI question we need your email and company, so we can follow up if the AI gets stuck, and to prevent abuse.

Limited to 2 questions per hour and 5 per day, kept lean so the AI stays useful. For more, contacting us directly works better for you and us.

Or skip the DIY entirely

Our Managed IT clients do not look these things up. One point of contact, a fixed monthly price, resolved within working hours.

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