Is SaaS really cheaper than running your own server, and when not?
SaaS shifts capex to opex and often saves management effort. But for large stable workloads, heavy data or very specific rules, on-prem can still win on the math.
Try this first
- 1Calculate over 5 years including management, not just 1 year of license versus purchase.
- 2For stable teams with basic office workloads, SaaS almost always wins on flexibility and uptime risk.
- 3For specific workloads (CAD licenses, ERP with large databases, video archives) own hardware can still be cheaper if you already have management.
- 4Account for the transition: data migration, reintegration, training, and possibly double costs during migration.
When to bring us in
If you are torn between staying or switching, we can run the numbers with you without bias on the outcome.
See also
- What does Managed IT actually cost for a 10-person SMBNo fixed number, but an honest breakdown. A full package for ten people is not 50 euros a month and not 5000 either.
- Microsoft 365 Business Standard versus Premium, what is extraThe price jump is real but Premium does not add Word features. It adds security and device management.
- Microsoft announces another price hike, what do I doSince NCE Microsoft adjusts pricing structurally. Without action you renew at the new price for a full year.
None of the above fits?
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