First password manager for a team of five
Bitwarden or 1Password. Both work, both have a team plan. The rest is taste and browser habits.
Try this first
- 1Pick the team tier (1Password Business, Bitwarden Teams). Free versions lack shared vault folders, which you need as soon as more than one person needs the same login.
- 2Create a shared vault for "Company-general" and separate vaults per team. Personal vaults stay personal and are not visible to admins.
- 3One-time import passwords from browsers (Chrome, Edge, Safari). Then disable the browser password store, otherwise you have two sources drifting apart.
- 4Require MFA on the password manager account itself. Otherwise the whole plan is a single point of failure behind a reusable password.
- 5Write a half page about what goes in (all work passwords, yes including the wifi printer code), what does not (client MFA seeds), and what happens at offboarding.
When to bring us in
If you already have personal vaults, shared vaults, and SSO mixed up and you no longer know who can reach what, a half-day cleanup is worth it. Nothing bigger.
See also
- First IT setup as a freelancer, what do you actually needNot everything at once. One laptop, a mailbox on your own domain, a password manager, a backup. That covers the first year.
- Hiring your first employee, what IT to arrange before day oneLaptop, account, mailbox, access to the right folders. In that order, not all of it at 9 a.m. on day one.
- Moving to a new office, IT checklistInternet and power have the longest lead times. Plan at least three months out, not three weeks.
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