Too many Pro seats, or external readers also need reports
Premium per Capacity allows unlimited free read for externals. Worthwhile at 250+ readers or large datasets.
Try this first
- 1Count active readers per month
- 2Under 100 readers: Pro per user cheaper
- 3At 250+ or paginated reports: consider Premium Capacity
- 4Test dataset size against Pro limit (1GB)
When to bring us in
Unsure on capacity sizing: ask Microsoft Solution Assessment.
See also
- New hire has an account but cannot reach Outlook or TeamsAn M365 account without a license is an empty shell. Assigning takes a few clicks, but picking the right plan pays off long-term.
- Employee left, but their email must be retainedPulling the license straight away starts a 30-day timer on the mailbox. The right route keeps access to the mail without paying for the license.
- We pay for licenses nobody usesBetween leavers, duplicate plans, and test accounts there is often 10-20% wasted license spend. A usage report exposes it fast.
None of the above fits?
Describe your situation below. We pass your input plus the steps you already saw to our AI and return tailored next-step advice. If it's too risky to DIY, we'll say so.
Or skip the DIY entirely
Our Managed IT clients do not look these things up. One point of contact, a fixed monthly price, resolved within working hours.