SaaS tool list is huge for our team size
Rule of thumb: max 4-6 active SaaS per employee. Above that: tool overlap or shadow IT.
Try this first
- 1Count unique paid SaaS
- 2Divide by FTE count
- 3Ratio >6: scan for overlap (chat, docs, ticketing)
- 4Consolidate where possible each quarter
When to bring us in
High ratio plus siloed departments: set up SaaS governance.
See also
- New hire has an account but cannot reach Outlook or TeamsAn M365 account without a license is an empty shell. Assigning takes a few clicks, but picking the right plan pays off long-term.
- Employee left, but their email must be retainedPulling the license straight away starts a 30-day timer on the mailbox. The right route keeps access to the mail without paying for the license.
- We pay for licenses nobody usesBetween leavers, duplicate plans, and test accounts there is often 10-20% wasted license spend. A usage report exposes it fast.
None of the above fits?
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