Nobody knows what we spend on SaaS each month
CCM for cloud infra is mature (Azure Cost Management, AWS CUR). SaaS CCM is less so, but solvable without expensive tools.
Try this first
- 1Export the corporate card transactions for the past 12 months. Filter for recurring charges under €1000. 80% of SaaS leakage hides there.
- 2Beyond the card: ask finance for vendors categorised as software or subscription. Cross-reference with the card list.
- 3Per tool, tag: owner, seat count, contract date, notice period. No owner means nobody cancels when usage drops.
- 4For the top 10 by spend, request a license utilization report from the vendor. Microsoft, Google, Adobe, Slack expose this in admin portals. Reveals how many seats are actually used.
- 5Make this a quarterly ritual. A SaaS audit is not a project, it is a habit. Otherwise drift returns within a year.
When to bring us in
Above 30 distinct tools, manual gets heavy. A light SaaS management tool (Cledara, Vendr, Spendflo) starts to pay off. We can help pick, no affiliate ties.
See also
- New hire has an account but cannot reach Outlook or TeamsAn M365 account without a license is an empty shell. Assigning takes a few clicks, but picking the right plan pays off long-term.
- Employee left, but their email must be retainedPulling the license straight away starts a 30-day timer on the mailbox. The right route keeps access to the mail without paying for the license.
- We pay for licenses nobody usesBetween leavers, duplicate plans, and test accounts there is often 10-20% wasted license spend. A usage report exposes it fast.
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