Which IT costs do people often miss in their yearly budget
Costs not booked as "IT" often add up to a third of total spend. Here are the classics.
Try this first
- 1Shadow IT. Tools departments buy themselves on a credit card (Notion, Calendly, a design tool, an AI tool). Twice a year do a credit card export filtered on SaaS. Surprising.
- 2Mobile subscriptions. Often booked via HR or facilities, not IT. Add them in to see real workstation cost.
- 3Auto-renewals on tools nobody uses anymore. Adobe licence of a departed designer, a SaaS account of a former intern. Audit yearly.
- 4IT hours in other departments. The account manager who resets a colleague password. The office manager installing a laptop. Count those hours as IT time.
- 5Cloud overruns. AWS, Azure, or a SaaS with API tokens can spike unexpectedly. Set budget alerts on every cloud account so it shows up monthly.
When to bring us in
We run a hidden-cost audit as a one-off project. /contact with current tooling state.
See also
- What does Managed IT actually cost for a 10-person SMBNo fixed number, but an honest breakdown. A full package for ten people is not 50 euros a month and not 5000 either.
- Microsoft 365 Business Standard versus Premium, what is extraThe price jump is real but Premium does not add Word features. It adds security and device management.
- Microsoft announces another price hike, what do I doSince NCE Microsoft adjusts pricing structurally. Without action you renew at the new price for a full year.
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