How do I budget IT when I do not know if we will be 5 or 25 people this year?
Build your budget like socks: a hard base for the current state, plus elastic per employee. Avoid big prepaid commits while the headcount is uncertain.
Try this first
- 1Split the budget into fixed (office, base firewall, domain, hosting) and variable per employee (licenses, laptop, management).
- 2Avoid 36-month license commits for total capacity, choose monthly or yearly with room to grow.
- 3Reserve an onboarding pot per new hire, do not start billing only when the first person walks in.
- 4Review every quarter, not yearly, because during growth half of your estimate is stale within three months.
When to bring us in
If you have a growth path but do not know what to keep flexible versus locking in, we can model it for you.
See also
- What does Managed IT actually cost for a 10-person SMBNo fixed number, but an honest breakdown. A full package for ten people is not 50 euros a month and not 5000 either.
- Microsoft 365 Business Standard versus Premium, what is extraThe price jump is real but Premium does not add Word features. It adds security and device management.
- Microsoft announces another price hike, what do I doSince NCE Microsoft adjusts pricing structurally. Without action you renew at the new price for a full year.
None of the above fits?
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Or skip the DIY entirely
Our Managed IT clients do not look these things up. One point of contact, a fixed monthly price, resolved within working hours.