Booking corporate credit card spend without month-end chaos.
The worst case is a pile of receipts on directors' desks and a statement to match in one go. A clearing account split plus expense app per transaction makes it manageable.
Try this first
- 1Create a 'credit card clearing' account and book the monthly statement fully there, not directly on costs.
- 2Set up an expense app (Klippa, Yokoy, Concur, or built-in) so the cardholder uploads a receipt per spend.
- 3Match daily or weekly: each receipt off the clearing account onto the right cost and VAT rate.
- 4At month-end the clearing account must hit zero, a residual means missing receipts.
- 5Agree that missing receipts after 30 days are booked as 'personal' and recovered from the cardholder, in our experience an effective trigger.
When to bring us in
Multiple cards and cost centres, we can set up a watertight flow.
See also
- Switching from Exact Online to Yuki, open items and history do not matchPackage migrations stumble on ledger mapping and open AR/AP. Without a mapping table you lose context.
- Twinfield to Exact, dimensions and cost centres go missingTwinfield uses dimensions, Exact uses cost centres and projects. The mapping is not one-to-one.
- Accountant asks for RGS mapping, your ledger does not follow RGSRGS is the Dutch standard chart that SBR filings and accountant software expect. Without mapping, every year-end is manual.
None of the above fits?
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