First intern, how to handle access and a clean exit

An intern is temporary and often knows more about modern tools than you do. Give access with an end date, otherwise their account stays open after the internship, full of customer data.

Try this first

1. 1Create the account with a preset expiry date matching the internship end, and put that date in the owner's calendar too.
2. 2Only grant access to what they need for the assignment, no broad access to customer folders or financial tools.
3. 3Document which devices they use, their own laptop or an issued workstation, and the rules on taking files with them.
4. 4Discuss at the start what they may include in their internship report, customer data is not practice material and does not belong in a report.
5. 5Build an offboarding step into the final day, deactivate the account or archive the mailbox, not 'we'll get to it'.
6. 6Ask the intern to hand over active workspaces to a permanent colleague so the work stays accessible without their account.

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