Inbound invoices via mail-to-package, how do I set this up cleanly?
Every modern package (Yuki, Moneybird, Exact, e-Boekhouden, Twinfield, AFAS) has a unique inbox email per admin. The trick is that ALL purchase invoices arrive there, not 80 percent.
Try this first
- 1Enable the inbox email in your package and give it a recognisable alias like 'invoices@company.com' that forwards.
- 2Add a rule in your main mailbox that auto-forwards 'invoices@', 'factuur@' and known vendor domains to the package inbox.
- 3Tell your top vendors the new invoice address, scale to others via the first payment email.
- 4Disallow paper invoices or scan and forward them to the same inbox, otherwise you keep two channels.
- 5Plan a quarterly check whether invoices still land on private addresses or secretariat.
When to bring us in
For a mail routing flow with IT team or accountant, we can work out the rules and alias structure.
See also
- Switching from Exact Online to Yuki, open items and history do not matchPackage migrations stumble on ledger mapping and open AR/AP. Without a mapping table you lose context.
- Twinfield to Exact, dimensions and cost centres go missingTwinfield uses dimensions, Exact uses cost centres and projects. The mapping is not one-to-one.
- Accountant asks for RGS mapping, your ledger does not follow RGSRGS is the Dutch standard chart that SBR filings and accountant software expect. Without mapping, every year-end is manual.
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